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Crew Planner & Travel Coordinator

Established in 1969 ZIMEX AVIATION LTD. has continuously delivered specialized remote field operations in Africa, the Middle East and Asia. Based in Switzerland, the company holds a Swiss Air Operator Certificate, owns its Maintenance Repair Facility and an Aviation Training Organization. We operate and maintain our fleet of over 20 turboprop aircraft under European EASA Aviation Standards. Major petroleum industry companies, international humanitarian organizations, UN agencies and since 2016 the European express cargo feeding market count on the proven professionalism, vast aviation know-how, own spare parts logistics, excellent safety record and high dispatch reliability of ZIMEX AVIATION LTD. The 2019 established Zimex Aviation Austria Ltd is part of the wider Zimex Group.

For our new office located in Salzburg (Austria) we are looking for an independent and reliable


Crew Planner & Travel Coordinator 100% (m/f)


Your main tasks:

  • Crew Planner:
    • Planning of flight crews for scheduled, ad-hoc charter flights and training events according to availability, operational demands and regulatory requirements as follows:
      • Monthly crew planning & daily crew control
      • Planning of ATR pilot line introduction and line checks
      • Crew vacation management: system entry and overview, tracking of vacation credit in coordination with HR
      • Accommodate crew “days off” requests
      • Adjust crew schedule based on client needs while ensuring compliance with FTL regulations
      • Plan pilot ground courses (CRM, etc.) in coordination with internal and external instructors
      • Planning of all simulator training events in coordination with simulator providers
  • Travel Coordinator:
    • Planning and booking of itineraries and accommodation for flight crews, ground engineers and HQ personnel
    • Management of VISA and/or work permits (if applicable)
    • Invoice control for all travel costs

Your qualifications:

  • A minimum of 2 years’ experience in a similar position, preferably in the aviation industry is a strong plus
  • Fluent language skills in German and English, French is a plus
  • Available as soon as possible
  • Very good IT skills
  • Very precise and thorough working style
  • Ability to adapt to constantly shifting parameters
  • Ability to plan cost-effectively within the regulatory requirements, taking into consideration also crew interests
  • Very good understanding for the procurement of travel arrangements
  • Cost sensitive approach to the procurement choices
  • Strong skills in evaluating efficiently and in a timely manner various itineraries / intermodal transportation options


We kindly ask you to apply with your full application details by e-mail.

Contact details:
Zimex Aviation Austria Ltd.
Human Resources

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